We’re moving into the 46
th year of Earth Day celebrations – and today’s the day. Earth Day is a celebration of our planet, our home, and also a day that inspires people to take action in making our world a better place.
And it’s important to extend those values into our industry.
As we know from planning thousands of meetings and events, gathering large numbers of people in a single place can create a great deal of waste. However, professionals in the meetings, events, and travel industries can make conscious decisions every day, at every event, to make sure we are doing the all that we can to plan
environmentally friendly events.
I’ve been to hundreds of events where, upon checking in, I’ve received binders full of agendas, maps, programs, etc. However, those binders represent a huge waste of resources – paper, ink, energy spent printing, and the event planner’s time – which isn’t ideal for our Earth.
The best solution for this? Incorporate a mobile app at your next event. Having all event information on the app reduces the need for paper binders – and the less paper we use, the better for our environment.
A mobile app is more than just a replacement for programs, printouts and handouts – a mobile app keeps your attendees engaged far more than they would be with a piece of paper, because they’re used to gathering information via their phone.
Avoid excessive travel emissions
Planning an event in coastal cities, like San Francisco or Orlando, is always a crowd-pleaser. However, these locations are not centrally located in the US, which means someone is probably traveling from the opposite coast. Long plane rides can cause higher emissions from extended flight lengths.
event venues and locations that are more centrally located to your base. If your event attendees are proportionally from both coasts, finding a centrally located location – cities like Chicago, Dallas, or San Antonio – can cut down on the travel-related emissions.
Lessen your event’s carbon footprint
Attendees tend to take individual cars to travel around the host city. Incorporate ride-sharing at your event promotes environmental friendliness, as well as additional networking opportunities for attendees!
Many larger events utilize shuttles at their events to cut down on carbon emissions – but meetings and events of all sizes can (and should!) do this. Having 60 people in a single vehicle is far better than having 60 individual cars – with all of their respective carbon outputs.
Finding the right
event transportation partner – like PowWow Smart
– can help connect you with the right transportation providers.
Following a few best practices will not only help the environment, it can lead to cost savings and a better attendee experience! It is up to each one of us to take steps that can help our planet every single day.