TAKE THE FIRST STEP TOWARDS HIGHER RETURNS AND HEALTHY GROWTH


Stressed About Your Next Event? These Tips Will Help You Keep Your Cool.


Posted by Madeline Hessel on 09/06/2016

< Back to Blog


 

Pre-event anxiety is often due to uncertainty about the unexpected. Read on to learn how to avoid logistical nightmares, and breathe a little easier.
As an event planner, you’re expected to coordinate a million different things, and something is bound to go wrong. So what do you do when the florist messes up your arrangement, or your keynote speaker gets stuck in a traffic jam? Being able to take charge during a crisis is what makes you such a successful event planner.

Collaborate With Your Team

  1. Delegate Smaller Tasks

Delegate tasks to individuals on your team. Trust in their strengths, and enable them to make decisions within their role – and save yourself from having to spend time agonizing over small details. The key to delegating is to “trust, but verify” – entrust tasks to your team based on their strengths, but set up checkpoints to make sure the work is getting done.

  1. Set-Up Checkpoints
Our Lanyon Live team meets once a week to go over deliverables, align on smaller details and discuss upcoming tasks. Everyone collaborates within the same powerpoint document and presents what they own at the meeting. This allows us to celebrate victories – like finally getting our keynote contract signed (Check out who this year’s keynote is here!) – and to discuss obstacles as a team. And if your entire team is working together to come up with a solution, that’s just one less thing you’ll have one your mind.

Embrace The Unexpected

  1. Last Minute Changes – Work Them To Your Advantage
We know that last minute changes are among planners’ biggest stressors. Great event professionals embrace these last minute changes, and work them to their event’s advantage. Remember Dreamforce’s Dreamboat? That innovative use of hospitality space was an idea born from a lack of hotel availability in San Francisco. Pretty brilliant, huh?
  1. Always Have A “Plan B”
Let’s say your keynote gets stuck in traffic on their way to speak at your event – what other entertainment can you pull up in the program so that attendees don’t notice that your keynote is late? At last year’s Lanyon Live, our Keynote Speaker missed a flight – but our event coordinator had a backup plan. She had one of our executives (with a complete powerpoint deck) get onstage earlier and talk about the product roadmap of the latest Lanyon technology. He was able to keep our General Session audience engaged until our Keynote arrived.  Crisis – and stress – averted!  

Bring Your Event To Life With Tech

  1. Use Technology To Power Your Workflow
Event planning technology is constantly evolving and improving. We’ve got the Lanyon Smart Events Cloud® to power your entire event planning workflow – from budgeting tools to easily registering your attendees to capturing leads on the show floor and getting real-time reports and analytics.
  1. Use Technology to WOW Your Attendees
You can also use technology to add an experiential element to your event: drones, robots and wearables are popping up everywhere. And we’re bringing all of these exhibitors to you in a single place: Lanyon Live. Come join us in the LINX (Lanyon Innovation Networking Xperience) to find out more about event tech of the future.

Conclusion:

Taking charge of your event – and any issues that arise – is what makes you such an awesome event director. Let us know how these tips helped you alleviate your event planning stress by tweeting @Lanyon.
SHARE THIS POST:

Lanyon Launches Smart Events Cloud 2016

Posted by Lanyon on 09/19/2016

Lanyon Launches Smart Events Cloud 2016


READ MORE


Meetings Today-Lanyon Launches Smart Events Cloud 2016-July 2016

Posted by Patrick Mendoza on 07/26/2016

Lanyon, a meetings and travel software company, released a new version of its Smart Events Cloud platform that features a number of significant enhancements, a simplified user interface and improved scalability.


READ MORE


Lanyon Launches New Functionality and Salesforce Integration for the Company's Smart Events Cloud®

Posted by Lanyon on 07/25/2016

New release delivers event ROI transparency for marketing teams


READ MORE


Lanyon Selected as Event technology Provider by Meeting Professionals International

Posted by Lanyon on 06/15/2016

Lanyon Selected as Event Technology Provider by Meeting Professionals International


READ MORE


Meetings and Conventions Magazine — 5 Tips to Make Your Event More Environmentally Friendly — May 2016

Posted by Lanyon Staff on 05/11/2016

Earth Day fell on April 22 this year. As happens every year, people from around the world agreed on that day to turn off lights, reflect on ways to make our planet cleaner and take steps to reduce waste. 
 
As we in this industry know, bringing together thousands of people can create a great deal of waste and emissions. However, we can make conscious decisions every day, at every event, to make sure we are doing all that we can to make our events environmentally friendly.
 


Read the original article here.


READ MORE


Lanyon Selected to Power GBTA’s Worldwide Events

Posted by Lanyon on 05/02/2016

Dallas, Texas (April 28, 2016) — Lanyon, a global leader in meetings, events and travel software, today announced that the Global Business Travel Association (GBTA) has selected the company’s RegOnline® software to power their global events. The agreement reinforces Lanyon’s commitment to provide best-in-class software to the association marketplace.


READ MORE


How Dreamforce Mastered Event Registration With Salesforce’s Scott Owens

Posted by Lanyon on 04/25/2016

Salesforce, the world’s leading CRM technology provider, is one of the most recognizable names in the tech industry. And with over 172,000 attendees, their flagship event, Dreamforce, is the largest software conference on Earth. They’re also a Lanyon customer.


READ MORE


PCMA Convene – 5 Tips to Max Out Your Mobile Event App – April 2016

Posted by Lanyon Staff on 04/11/2016

If you’ve attended an event, or even walked around any street recently, it’s a safe bet you saw a lot of folks walking around with their heads down, eyes trained on their smartphones, thumbs busily scrolling up and down their screens.

What’s so awesome about their phones? Most likely, they were engaged with an app. 

 

...read the original article here.


READ MORE


Dallas Business Journal — RealPage exec joins Lanyon as president, COO — March 2016

Posted by Lanyon Staff on 03/22/2016

Dallas Business Journal — RealPage exec joins Lanyon as president, COO — March 2016
 
Meetings, events and travel software company Lanyon has hired Dirk Wakeham as its president and chief operating officer.
 
Wakeham joins Dallas-based Lanyon from RealPage Inc. (Nasdaq: RP), a rental housing software business headquartered in Carrollton. During his five years as president of RealPage, Wakeham lead the company through an initial public offering and grew revenue to more than $300 million.

...read the original article here.


READ MORE


PREVIOUS   1|2|3|4|5|6|7|8|9 NEXT 
Mobile search icon Search