Lanyon Meetings

Be Your Company’s Savings Hero
Save up to 10 - 25% on your
Meetings Programs


When an estimated 9% of an organization’s corporate budget is spent on meetings, it’s vital to enhance your entire meeting program and increase efficiency at every stage through spend management processes. Save money with competitive bidding and automatic comparisons, negotiate volume discounts with aggregated RFP data, and ensure the use of preferred suppliers and standard terms.

RFP Sourcing

Search vendors from over 200 countries online — using advanced, multi-criteria search capabilities, including the ability to highlight preferred vendors. Create electronic requests for proposal (eRFPs) in ready-to-go or custom templates, allowing you to easily compare multiple bids in a single system. Also, you can avoid canceled space penalties by attaching corporate terms and conditions to hotel contracts.

Easily Budget

All the tools you need to budget and track variances to your meeting — from custom spend categories and revisions to budgets to tracking exceptions and savings. Plus, you can get real-time reports on expenses by line item, summaries, and more.

Compliance and Workflow

Ensure all meetings are in compliance, approved, and using approved suppliers. You can submit meeting requests, set up approval forms and approvers, track event approvals, and view a centralized meetings calendar. Also, you’ll have the ability to review and allocate related budget.

Meetings Locator

Forecast and make quicker decisions about your events. Estimate your meeting expenses by easily comparing the cost of having a meeting in various destinations — as well as other factors, such as telepresence options and carbon emissions.
Lanyon Meetings Spend Management Meetings Locator

Expense Reconciliation

Reduce the time spent on invoice and receipt tracking — and integrate with your accounting system to reconcile actual expenses with meeting budget line items. And with our meetings360 feature, you can use your American Express meeting card data to reconcile your meeting budgets — and gain insights into your meeting spend by cost center.


Take the headache out of managing and marketing your meetings. Our Attendee Management module makes it easier to create registration forms and websites, manage lodging, and send email invitations so you can focus on what’s important — delivering an amazing experience and improving ROI while saving time and money.

Email Marketing

Target your communications based on demographics and registration data. You can communicate with your participants via branded and personalized invitations and reminders, and track responses, click-through and registration numbers in real-time.

Event Website

Reinforce your corporate brand with registration sites that take on the exact look and feel of your existing website.


Make registering people for your meetings a breeze — personalize your registration sites and autofill forms for better attendee experiences.

Hotel Booking

Automate room block management — including multiple hotels, room types, prices, roommate matching, and request options for shoulder dates and additional guest rooms. Plus, all credit card information is securely collected online, so you don’t have to worry about tracking down payments.

Meetings 1:1

Oversee one-on-one meeting schedules simply and efficiently. You can automate data from attendees and speakers to assign schedules based on priority and availability.

Lanyon Mobile

Our mobile app can provide personalized schedules, attendee-to-attendee messaging, news alerts, social sharing and more — all in the palm of your attendees’ hands. Learn more about Lanyon Mobile.

Travel Management

Integrate with the major online booking systems, automated passenger name record retrieval, and built-in automatic ground transport and hotel comparison reports.


Customize attendee and planner views in multiple languages with unique language templates and system instructions. Plus, you can process payments in multiple currencies.


Simple Meetings, our easy-to-use tool is the perfect entry point for beginning a strategic meetings management program (SMMP). Create, source and manage attendees for any simple meeting — while gaining full visibility into all your meetings within Lanyon Smart Events Cloud® software.

Simple Budget

Allow your planners to submit simple planning budgets for approval, then report on quoted and actual costs with total savings achieved from the program.

Simple RFP

Simplify the RFP and sourcing process. Quickly find hotels and other event venues with an easy-to-use, location-based search function. Use the built-in wizard to create RFPs, automatically attach corporate policies and pre-negotiated rate agreements, and get quotes from hotels on sleeping and meeting rooms, food and beverage, and other services.


You can register and manage attendees with a click or two. All your event details automatically pre-populate on the registration page.

Compliance and Approval Workflow

Use built-in tools to ensure your event complies with company policies. Limit the number of attendees to mitigate risk, and direct company meeting buyers to your preferred hotels and venues.


Our Business Intelligence module helps you plan your meetings with a focus on long-term growth and strategic planning — and gives you real-time reports to help make adjustments and decisions about your event on the fly. With historical data and insights, you can analyze all facets of your meetings management program and ensure compliance with all policies and regulations — while tracking the long-term effectiveness and ROI of your meetings program. Plus, you can easily export the data to share with your colleagues and stakeholders.

Registration Reports

Access reports on attendee registration activity to maximize your marketing campaigns — while leveraging surveys and custom registration questions to get more insight on your attendees, as well as tracking against corporate and federal regulations (e.g. Sarbanes-Oxley and Sunshine Act).

Expense Reports

Get improved control over expenses by consolidating your meetings and T&E costs all in one place. Upload meetings spend data in real-time, reconcile them to budgeted items online, and integrate expenses with your corporate, CRM and financial systems.
Lanyon Meetings Simple Meetings Duty of Care

Duty of Care

In addition to complying with corporate policies and industry regulations, keep tabs on your attendees to help them get home in a time of need. When a disaster or emergency arises at your next meeting, Lanyon Meetings can help you be prepared.
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